Knowledge Base

8. Payroll System

The ITS Integrator Payroll system is kept up to date, and updates are distributed regularly to simplify
compliance with South African Statutory Requirements including:

• The calculation of Personal Tax and the production of Tax Certificates
• Tax- and IRP5 Look-up tables
• Reporting to Government Departments
• Automatic calculation of Skills Levy and the corresponding report.
• Automatic calculation of and production of the Workman’s Compensation report

The system offers the following features:
An unlimited number of user-defined earnings and/or deductions may be used

• A number of different "Calculation Methods" is available to calculate the relevant amount
  for each Earning/Deduction
• Maintenance is minimised by Earning- and Deduction Structures for groups of personnel,
  with only exceptions indicated per personnel member
• The system fully supports the payment to outside providers such as
  • Pension- and Provident Funds
  • Medical Aid
    • Employer- and Employee Contributions values may set up on “Global” (group) level,
      detail will be determined by a combination of personal information and values from
      look-up tables
• Multiple pay runs and – frequencies are available
• A rollback facility which allows re-calculation for all personnel or only selected individuals
• A powerful pro forma payslip facility which simplifies the handling of queries
• Automated general salary increase and back-pay facilities
• Multiple salary notch scale ranges and automatic salary notch increases within scale ranges
  extensive reporting for trouble shooting and reconciliation with the ITS Integrator General
  Ledger, tax certificates, et cetera
• Extensive reporting for management information purposes
• On-line submission and approval of salary claims, for personnel remunerated on a “Pay-By-
  Claim” basis is available in the Personnel i Enabler. Claims are validated against Secondary
  Appointment Contracts to ensure that pre-approved expenditure is not exceeded.

Integration with other ITS Integrator Modules

• Fully Integrated with the ITS Integrator Human Resource System
  • Appointment Types, Service Records, Ranks, Posts, Fund Membership and
    Dependents as maintained in the HR. System are used.
  • Salary Claims by Contracted Personnel may be controlled not to exceed contract
    value(s) (Refer to HR. System-Secondary Appointment Contracts)
• Fully Integrated with the ITS Integrator General Ledger
  • Seamless Posting (Multiple Postings per General Ledger Cycle)
  • Full Reconciliation Reports
• ITS Integrator Student Debtors
  • Automatic generation of salary deductions for tuition fees
• ITS Integrator Student System
  • Automatic generation of salary claims for the assessment of assignments submitted
    by students